Clothe-a-Child Grant Guidelines

Interim Report due: January 15, 2027

Final Report due: April 15, 2027

Christ Child Society of Dayton will:

• Provide each school/agency with Walmart gift cards in $50.00 restricted to purchases of clothing for school age, Pre-K through Grade 12. These gift cards do not have an expiration date.
• Provide an Excel spreadsheet with the card numbers the school/agency received to record the
• PIN number of the card number listed;
• Student’s age;
• Students zip code of residence;
• A proof of purchase with YES or NO
• A total number of all students receiving cards
• A total number of all families receiving cards on the interim and final reports
• A supplemental page to record additional students’ zip code of residence and age.
• This spreadsheet constitutes the interim and the final reports.
• Christ Child Society of Dayton will consider requests from schools and agencies for additional Walmart Gift Cards if needed.
• Christ Child Society will not replace lost, stolen, or damaged cards.

The school/agency will:

• Determine when to distribute these gift cards.
• Have a process in place to determine family need.
• Have an in-house process in place that records the card and pin numbers, the family name, and the family contact information. This is not to be sent to Christ Child Society of Dayton.
• The school/agency will verify that a purchase was made with the card number given to benefit the student and used for clothing. For example: in paper form, transmitted electronically, a photo, or email. If no proof of purchase is provided the school/agency should indicate NO on the spreadsheet.
• Complete the spreadsheet provided by Christ Child to the school/agency with the required information.
• Interim Report: send an electronic copy of the sheet with the required information on January 15, 2027. This document can be saved as a Google doc and sent to Karyn Hecker at karynheckerdccs@gmail.com. Please do not send a photo copy, paper copy, or pdf copy.
• Continue to use that Interim Report as more information becomes available.
• Send an electronic copy of the sheet as the Final Report completed and due April 15, 2027.
• Please do not include any other information on the spreadsheet provided to you for the report.
• School/agency is urged to provide each child with 2 Walmart Cards and each family of more than two children with 4 Walmart Cards. The school/agency is urged to ask the family what the ages are for all of the children who received items from the card. The first child will be listed on the initial page(s) of the sheet. Additional children will be on the subsequent pages that do not include the card or PIN number.
• School/agency may use cards to purchase clothing for emergencies. Please indicate that the card was used by the school/agency as indicated on the spreadsheet. Please record the age and zip code for each child receiving clothing purchased by the school with this grant.
• Inform the families of the following information. The school or agency may want to consider providing a document containing this information and the parent’s signature.
• These cards can be used for in store Walmart or online Walmart purchases.
• These cards are restricted to clothing purchases for their children. This includes shoes, socks, underwear, school wear, outerwear, sleep wear, play clothing, or sportswear.
• Items purchased on line must be from Walmart and shipped from Walmart. The order will be voided if items are not from Walmart and/or not shipped by Walmart. No such requirement is made of in store purchases.
• A proof of purchases is necessary for the continued participation in this grant.
• This card can only be used for clothing purchases. If there are non-clothing items in the purchase, the whole transaction will be voided.
• The school/agency will make every effort to see that all Walmart cards are used and left with a zero or very small balance.
• The school/agency will return any cards not distributed to families or used by the school/agency for emergency purchases and any cards with unused balances.
• The school/agency is responsible for meeting timelines and informing Christ Child of any changes in the Point of Contact as soon as possible.